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Tech Tools Nigerian Startups Can Use to Boost Efficiency as They Scale

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Kehinde Ogundare Top 5 Zoho Platforms

By Kehinde Ogundare

Business growth should feel energising — not like a daily struggle. When operations begin to scale, the software systems need to scale as well, and adapt to the new processes and needs of the growing organisation. For many Nigerian startups, with rising costs, lean teams, and limited time, staying organised becomes a challenge. Growth demands structure, not just ambition.

The good news? A wide range of affordable and accessible tech tools can help businesses reduce costs, streamline operations, and unlock capacity. Whether it’s managing finances, people, or customers, small teams now have the means to operate at enterprise-level efficiency.

Here are top 10 practical ways the right tools can boost productivity and help cut operational expenses:

1. Finance and spend management

Tracking expenses through manual spreadsheets and scattered receipts is inefficient and prone to error. It creates blind spots in budgeting and slows down level-headed decisions.

To simplify the process, spend management tools help to consolidate all expense data into one place. They categorise spending, flag unusual activity, and streamline approvals. For example, a startup organising multiple events each quarter could use spend management software to budget per project, track payments in real time, and generate reports with a few clicks. This allows for better planning, clearer oversight, and tighter financial control.

2. Project and task management

As teams grow or operate remotely, task coordination becomes harder. Without clear roles, priorities, and timelines, delays and duplicated work are inevitable.

Project management platforms such as Zoho Projects help align workflows with shared timelines, task ownership, status updates, and performance tracking. Such tools increase transparency and ensure everyone stays focused on the right tasks. For example, a tech startup juggling client work and product development can visualise workflows, prioritise tasks, and measure productivity, all in one place. Using such software also encourages accountability and helps teams meet deadlines.

3. Customer relationship management (CRM)

Customer engagement and consistent follow-up often determine long-term success. However, managing contact data and communication manually across tools, spreadsheets, and inboxes quickly becomes unmanageable.

CRM tools such as Bigin centralise customer records, automate follow-ups, and offer insights into sales performance. This makes it easier to manage relationships, respond faster, and refine your sales and marketing strategies based on what is working. A retail business, for example, could use CRM tools to segment customers, send targeted offers, and track conversion rates, turning first-time buyers into repeat customers.

4. Data storage and cloud access

Relying on physical infrastructure for file storage is expensive and limits flexibility. Cloud storage offers an affordable and secure alternative, giving startups a secure, central location for all business files.

It allows teams to access documents anywhere, collaborate in real time, and avoid the confusion of outdated file versions. With many tools offering free tiers or scalable plans, cloud storage is one of the simplest and most cost-effective upgrades a startup can make. It’s especially useful with distributed teams or partners working across regions or time zones.

5. Social media and marketing management

Social media is a powerful way to reach new customers, but managing it manually is time-consuming. Creating content, scheduling posts, and responding to comments can drain internal resources.

Social media management tools help to plan content ahead of time, monitor performance, and stay consistent across platforms. Automation removes the drudgery of manual work, while analytics help refine your messaging and reach. For instance, a beauty brand or lifestyle brand can schedule campaigns around product launches and holidays while keeping an eye on which content drives the most engagement.

6. HR and people operations

Tasks like recruitment, onboarding, leave tracking, and managing payroll quickly pile up. Without dedicated HR support tools, these responsibilities can distract from core business goals.

With centralised employee records and self-service portals, HR tools reduce admin time and ensure staff get the support they need. A small agency, for instance, could use them to simplify leave tracking and ensure timely salary payments, avoiding disputes or bottlenecks. This builds a more professional internal structure without needing a full HR department.

7. Workflow and process automation

Hours can be wasted on manual admin: copying data between systems, sending reminders, and generating reports. Automation tools remove that burden by connecting everyday apps and triggering tasks based on simple rules.

Whether it’s sending alerts, updating spreadsheets, or managing approvals, automation tools work in the background to keep operations ticking over. For example, when a new sale is recorded, the system could automatically update inventory, notify the finance team, and schedule a customer welcome email.

8. Cybersecurity tools

Data breaches and cyberattacks are not just a risk to large corporations. Even small businesses are vulnerable, and accidental data loss can have serious consequences.

Cybersecurity solutions, such as encrypted storage, secure password managers, and access control systems, help safeguard business and customer data. For startups, building trust with users starts with protecting their information. Tools that alert teams to suspicious activity or restrict access to sensitive files can prevent costly breaches and keep your reputation intact.

9. Website builders and analytics

A professional online presence is essential, especially in competitive industries. Modern website builders allow businesses to create responsive, user-friendly sites without coding experience.

This ensures that potential customers find you easily – and that you understand how they engage with your content. For early-stage businesses, this can mean the difference between visibility and invisibility. Analytics help you learn what pages convert best, which campaigns drive traffic, and how to optimise your digital marketing spend.

10. Integrated business systems

Startups often adopt a mix of standalone tools for different tasks. But as operations expand, switching between disconnected apps becomes inefficient and error-prone.

Integrated platforms bring everything – from CRM and finance to HR and analytics – into a single ecosystem. With connected tools and shared dashboards, teams collaborate better and make faster decisions. Imagine a logistics startup being able to track deliveries, issue invoices, and review driver performance all from one interface. It cuts down on confusion, improves customer service, and saves time across the board.

The bottom line

Whether you’re managing expenses, improving collaboration, or enhancing customer service, the right tech tools can unlock new levels of efficiency.

You do not need a large team or deep pockets to build a business that runs smoothly. With the right systems in place, you can reduce admin, improve visibility, and focus on what really matters: growing the business.

As technology tools become more accessible, now is the time to assess what you’re using— and whether those tools are helping you move forward or slowing you down.

Kehinde Ogundare is the Country Head for Zoho Nigeria

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Championing Ethical Sourcing Within Dairy Communities

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Arla Nigeria

Human Rights Day often centres on themes of dignity, equity, and freedom. Yet for many Nigerians, these rights are not debated in courtrooms they are expressed in the ability to access nutritious food, build meaningful livelihoods, and secure a healthy future for their families. Nutrition, in this sense, becomes a fundamental human right.

Despite a growing population and rising nutrition needs, Nigeria faces a pressing dairy reality. The country remains heavily dependent on dairy imports, leaving nutritional access vulnerable and local capacity underdeveloped. This is not just an economic concern; it is a human one. When families cannot easily access affordable, high-quality dairy, the foundations of health and development are weakened.

It is within this context that Arla Nigeria operates not merely as a dairy company, but as a nutrition powerhouse committed to nourishing a nation. Our ambition extends beyond selling products. We are working to build the foundations of a stronger, more resilient local dairy sector that supports food security, economic participation, and national progress.

At the heart of our efforts is the Damau Integrated Dairy Farm in Kaduna Statea fully operational modern farm designed to demonstrate what responsible, efficient, and scalable dairy production can look like in Nigeria. Arla Nigeria produces its own milk on-site, ensuring quality, safety, and consistency as we continue building the systems required for a sustainable local value chain. In fact, until our yoghurt factory launches, the reverse is true: some stakeholders purchase milk from us.

But infrastructure alone is not the story. What truly matters is the human impact surrounding the farm.

Arla Nigeria has been intentional about engaging and empowering the communities around Damau. By creating employment opportunities for local residents, providing skills development, and contributing to community growth, we are ensuring that the benefits of dairy development extend beyond production lines. This is development rooted in people where progress is measured in livelihoods improved and opportunities created.

As Arla Nigeria continues to expand operations, our long-term commitment remains clear: to contribute meaningfully to local milk sourcing and value chain development, strengthening Nigeria’s capacity to feed itself. Backward integration is not a slogan for Arla Foods; it is a structured pathway with building responsibly and sustainably. From farm systems to future household milk initiatives, the goal is to create a model that supports farmers, enhances productivity, and drives economic inclusion in the years ahead.

On Human Rights Day, the conversation often revolves around preventing harm avoiding exploitation, ensuring fair labour, and upholding ethical standards. These are essential, but they are only the beginning. True respect for human rights means creating enabling systems that allow people to thrive.

With Arla Foods, that begins with nutrition. Milk is a super food, rich in essential nutrients that support growth and development. Ensuring access to such nutrition contributes directly to national well-being and productivity. When we help secure a healthier population, we strengthen the foundation for education, economic participation, and long-term prosperity.

This is why Arla believes that dairy is not just food it is nutrition, livelihood, and progress. By investing in sustainable production, community development, and future local sourcing capabilities, Arla Nigeria is contributing to food security and economic growth in a tangible, measurable way.

Ultimately, ethical business is not defined by corporate language or labels. It is defined by the stability, nourishment, and dignity it brings to people’s lives. As Nigeria celebrates Human Rights Day, let us recognise that the right to nutrition and the opportunity to build a better future are among the most powerful rights we can help protect.

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In Praise of Nigeria’s Elite Memory Loss Clinic

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memory loss clinic Busayo Cole

By Busayo Cole

There’s an unacknowledged marvel in Nigeria, a national institution so revered and influential that its very mention invokes awe; and not a small dose of amnesia. I’m speaking, of course, about the glorious Memory Loss Clinic for the Elite, a facility where unsolved corruption cases go to receive a lifetime membership in our collective oblivion.

Take a walk down the memory lane of scandals past, and you’ll encounter a magical fog. Who remembers the details of the N2.5 billion pension fund scam? Anyone? No? Good. That’s exactly how the clinic works. Through a combination of political gymnastics, endless court adjournments, and public desensitisation, these cases are carefully wrapped in a blanket of vagueness. Brilliant, isn’t it?

The beauty of this clinic lies in its inclusivity. From the infamous Dasukigate, which popularised the phrase “arms deal” in Nigeria without actually arming anything, to the less publicised but equally mystifying NDDC palliative fund saga, the clinic accepts all cases with the same efficiency. Once enrolled, each scandal receives a standard treatment: strategic denial, temporary outrage, and finally, oblivion.

Not to be overlooked are the esteemed practitioners at this clinic: our very own politicians and public officials. Their commitment to forgetting is nothing short of Nobel-worthy. Have you noticed how effortlessly some officials transition from answering allegations one week to delivering keynote speeches on accountability the next? It’s an art form.

Then there’s the media, always ready to lend a hand. Investigative journalists dig up cases, splash them across headlines for a week or two, and then move on to the next crisis, leaving the current scandal to the skilled hands of the clinic’s erasure team. No one does closure better than us. Or rather, the lack thereof.

And let’s not forget the loyal citizens, the true heroes of this operation. We rant on social media, organise a protest or two, and then poof! Our collective short attention span is the lifeblood of the Memory Loss Clinic. Why insist on justice when you can unlook?

Take, for example, the Halliburton Scandal. In 2009, a Board of Inquiry was established under the leadership of Inspector-General of Police, Mike Okiro, to investigate allegations of a $182 million bribery scheme involving the American company Halliburton and some former Nigerian Heads of State. Despite Halliburton admitting to paying the bribes to secure a $6 billion contract for a natural gas plant, the case remains unresolved. The United States fined the companies involved, but in Nigeria, the victims of the corruption: ordinary citizens, received no compensation, and no one was brought to justice. The investigation, it seems, was yet another patient admitted to the clinic.

Or consider the Petroleum Trust Fund Probe, which unraveled in the late 1990s. Established during General Sani Abacha’s regime and managed by Major-General Muhammadu Buhari, the PTF’s operations were scrutinised when Chief Olusegun Obasanjo assumed office in 1999. The winding-down process uncovered allegations of mismanagement, dubious dealings, and a sudden, dramatic death of a key figure, Salihijo Ahmad, the head of the PTF’s sole management consultant. Despite the drama and the revelations, the case quietly faded into obscurity, leaving Nigerians with more questions than answers.

Then there is the colossal case of under-remittance of oil and gas royalties and taxes. The Federal Government, through the Special Presidential Investigatory Panel (SPIP), accused oil giants like Shell, Agip, and the NNPC of diverting billions of dollars meant for public coffers. Allegations ranged from falsified production figures to outright embezzlement. Despite detailed accusations and court proceedings, the cases were abandoned after the SPIP’s disbandment in 2019. As usual, the trail of accountability disappeared into thin air, leaving the funds unaccounted for and the public betrayed yet again.

Of course, this institution isn’t without its critics. Some stubborn Nigerians still insist on remembering. Creating spreadsheets, tracking cases, and daring to demand accountability. To these radicals, I say: why fight the tide? Embrace the convenience of selective amnesia. Life is easier when you don’t worry about where billions disappeared to or why someone’s cousin’s uncle’s housemaid’s driver has an oil block.

As World Anti-Corruption Day comes and goes, let us celebrate the true innovation of our time. While other nations are busy prosecuting offenders and recovering stolen funds, we have mastered the fine art of forgetting. Who needs convictions when you have a clinic this efficient? Oh, I almost forgot the anti-corruption day as I sent my draft to a correspondent very late. Don’t blame me, I am just a regular at the clinic.

So, here’s to Nigeria’s Memory Loss Clinic, a shining beacon of how to “move on” without actually moving forward. May it continue to thrive, because let’s face it: without it, what would we do with all these unsolved corruption cases? Demand justice? That’s asking a lot. Better to forget and focus on the next election season. Who knows? We might even re-elect a client of the clinic. Wouldn’t that be poetic?

Now, if you’ll excuse me, I have a new scandal to ignore.

Busayo Cole is a Branding and Communications Manager who transforms abstract corporate goals into actionable, sparkling messaging. It’s rumored that 90% of his strategic clarity is powered by triple-shot espresso, and the remaining 10% is sheer panic. He can be reached via busayo@busayocole.com. 

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How Nigerian Companies are Leading More Responsible Digital Transformation

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Kehinde Ogundare 2025

By Kehinde Ogundare

Artificial intelligence is everywhere–in polished social media posts, in the recommendations that guide our viewing habits, and in the bots that handle customer queries before a human agent steps in. On LinkedIn, AI-assisted writing has become standard practice.

A year ago, more than half of English long-form posts that went viral were estimated to have been written by or assisted by AI. If that’s the norm on the world’s biggest business network, it’s no surprise that AI is driving conversations in Nigerian boardrooms as companies move from experimentation to embedding AI into their daily operations.

Part of the package

The Nigeria Data Protection Act (NDPA), modelled on the European Union’s General Data Protection Regulation, together with the Nigeria Data Protection Commission, requires companies to build privacy into their systems from the outset rather than adding it later. This clear regulatory framework has evolved alongside a rapid rise in AI adoption.

New research from Zoho on responsible AI adoption highlights the impact of the regulations. As per the report, 93% of Nigerian companies have already started using AI in their daily operations; 84% have tightened their privacy controls after adoption, and 94% now have a dedicated privacy officer or team, which is well above global averages.

The survey, conducted by Arion Research LLC among 386 senior executives, shows just how deeply embedded AI has become in Nigeria. One in four companies already uses it across several departments, and nearly a third report advanced integration. Financial services firms are pioneers in this sector, using AI to automate client interactions, streamline operations and sharpen their marketing, while staying compliant with data protection rules.

The NDPA has helped make privacy part of business planning. Four in ten companies now spend more than 30% of their IT budgets on privacy. Regular audits, privacy impact assessments and explainability checks are becoming standard practice.

Skills, compliance and capacity

Rapid adoption brings challenges. More than a third of businesses say that their biggest obstacle is a lack of technical skills, and another 35% cite privacy and security risks. Instead of outsourcing, most are building capacity in-house: nearly 70% of companies are training staff in data analysis, more than half are improving general AI literacy, and 40% are investing in prompt engineering for generative tools.

The understanding of the NDPA regulation, which came into force in 2023, has also improved. 65% of organisations see compliance as essential. Many voluntarily apply data-minimisation and transparency standards even when not required to do so, aligning more closely with international norms and easing collaboration with global partners.

Privacy is increasingly influencing business decisions — from investment priorities to system design. Companies are asking tougher questions: is specific data essential? How can exposure be limited? How can fairness and transparency be proven?

Trusted systems

As privacy becomes part of how technology is built, companies are being more cautious about the tools they use because they now want systems that protect customer data, with clear boundaries between data and model training, straightforward controls, and reliable records for compliance teams.

Demand for business software that balances productivity with privacy is also growing. Zoho, among others, has seen strong customer growth as more organisations are looking for platforms that support responsible data handling.

The study identifies three main reasons behind AI adoption: to make work more efficient by automating routine tasks, to support better decision-making by identifying patterns sooner, and to improve customer engagement through faster, more relevant interactions. But none of this can succeed without trust. Nigeria’s experience shows that privacy and innovation can reinforce each other when they’re built together.

There’s still work to do because some industries are moving faster than others, and smaller businesses often face the biggest hurdles in time, cost and skills. Enforcement is also patchy; while the law is clear, application across sectors and geographies is a work in progress.

The next steps are more practical, requiring investment in skills – from data analysis and AI literacy to sector-specific training – and for governance to be put in place, with clear responsibilities, written policies, and a plan for managing errors or breaches. Privacy impact assessments should become part of every new system rollout, enabled by technology.

As AI becomes fundamental to doing business, Nigerian companies that build it carefully and responsibly will be better able to compete at home and abroad.

Kehinde Ogundare is the Country Head for Zoho Nigeria

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