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10 Essential Office Equipment You Should Have in Your Office

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10 essential office equipment

By Esther Adeniji

One aspect of branding that many SMEs in Nigeria often overlook is the internal appearance of their office. Your business needs to be conducted in a conducive environment. A conducive office environment has the necessary equipment put in place for the day to day business operations.

There is essential office equipment in your office as a Nigerian business owner. If you plan on opening a new office for your startup in Nigeria, you can check out these 10 essential office equipment.

10 essential office equipment you should have in your office

  1. Photocopiers

When it comes to keeping a record of daily activities and transactions at the office, paperwork would be required. Therefore, your employees will need to make photocopies to document your office paperwork. Due to the excess number of copies needed daily, a photocopier should be on standby.

To become a successful entrepreneur in Nigeria, you need to learn how to cut costs by getting this kind of equipment in the office. When you also consider the stress it will take employees to outsource this service from a third party; you will realise that it is better to have the machine in the office. And while the cost of getting one may be relatively expensive, you can consider browsing through Jumia online store and check for a discounted price.

  1. Office furniture

You must have HSE-standard furniture in your office to help staff and clients alike comfortable while sitting or waiting in the office. Often, employees develop back pains from sitting on an uncomfortable chair and eventually have serious back, knees, and leg illnesses. Therefore, your office furniture must be of good quality, relieve back stress for staff, and be easy to use. This is not limited to formal office space. If you are the type that works from home, you should ensure you have this in your home office too.

Some Nigerian businesses do not even have waiting chairs for clients, which is inappropriate. The same way an entrepreneur provides chairs for employees is how provision for clients should be made available. Remember, the more comfortable a client uses your services, the more willing to patronise your business.

The type of chairs you can get in your office include; ergonomic chair, swivel chair, saddle chair, 24-hour chair, exercise ball, egg chair, executive chair, meeting chair, banquet chair, and leather chair.

  1. MiFi Routers

Reliable WiFi connection equipment is one essential thing you should have in your office. We are in the digital age where over 90% of your transactions would be conducted using the internet. Hence, you need a device that will allow employees and clients to access the internet. To install an internet connection in your office, you can get MiFi Routers from network providers in the country. Some of the best MiFi Routers in Nigeria are; Airtel LTE MiFi, Hauwei Glo 4G MiFi, JoFi 4G LTE MiFi, ZTE Universal Mobile MiFi, MTN 4G LTE MiFi, and 9Mobiile 4G LTE MiFi. Also, if you are short of cash, a courtesy visit to Jiji can save you some huge expenses.

  1. Computer, laptop, and other accessories

In Nigeria today, if you are looking at getting equipment that will enable your employees to function better in their job roles, a computer is one of the essentials. Therefore, a desktop or laptop computer should be made available in the organisation for employees to use.

The function of computers in your office is it allows the implementation of technology and digital skills for the users. Also, with a computer, at the office, paperwork becomes reduced. You can use Microsoft software or Google Docs to create and store the organisation’s data. Computer accessories such as; mouse, flash drive, etc. It should also be made available.

  1. Printer

When employees need hard copies of documents for record-keeping or presentation, the printer comes in. A good printer will keep you to identify the original documents and the duplicates made by photocopy. This file can be in white and black or coloured format. The printer is a piece of equipment used by employees whose duty requires paperwork or record keeping, like a secretary, accountant, cashier, business consultant, etc.

Documents printed can be photocopied using the photocopier to reduce the workload on the printer. Also, the printer needs to come with extra toners. Toners are the ink that used on the printer. Toners do get exhausted and require to be refilled from time to time.

  1. Television

This equipment is placed in the waiting room or offices of senior staff. The purpose of television is to keep guests, clients, and staff entertained while at work. However, the staff is not allowed to watch TV during working hours. As a Nigerian business owner, having a television at the office might seem unnecessary because it does not directly generate income for the company. However, it is a form of hospitality the company renders to the clients and guests. Clients that get comfortable tend to have a positive mindset about the organisation.

  1. Refrigerator

A refrigerator in the office kitchen allows employees to refresh during working hours. In some companies, employees have the right to take any item from the fridge, while in some, employees are only allowed to use the fridge to keep their lunch to avoid it getting spoiled. Offices that provide employees with a refrigerator are fun to work with.

  1. Standby generator or solar panels

The number one tip for surviving as a business in Nigeria is to remember that electricity is not stable. Also, you can get charged outrageous bills from the Electricity Distribution Company. So as an entrepreneur looking to make profits in this country, you have to learn to look for an alternative source of electricity.

The best alternative source of electricity for a Nigerian business is either a generator or a solar panel. The advantage of a solar panel over a generator is that it can work endlessly, while a generator requires fuel to be powered. Therefore, in a situation with fuel scarcity, a generator might not be the best option for your business.

  1. File cabinet

A file cabinet is needed to store all the necessary documents and data used in business operations. Hardcopies of documents like; employees’ bio, letters, receipt, meeting minutes, etc. c, need to be stored in a file cabinet. Offices need to have a file cabinet among the essential equipment.

  1. Air conditioner/Fan

There is a need to provide a free flow of air in the office. An office is usually filled with more than one person, so it is necessary to make provisions for an AC or fan to help reduce heat. In addition, working under cool conditions helps employees get comfortable in their work environment.

11· Telephone/Landline

Communication is needed in the office. That is why a telephone or landline should be at employees’ desks to allow them to communicate effectively with each other. In addition, a landline help to connect more than one desk, so there is no need for employees to walk around while passing a message to each other.

12· CCTV

Security is another important thing to consider at the workplace. The security of the office building, workers, customers, products, etc., must be considered when getting equipment for the workplace. A better way to keep security in check is by purchasing and installing CCTV cameras at vital points in the office. The cameras are connected to a system where daily activities are monitored. This device is one of the first things a company should consider when shopping for office equipment.

Conclusion

Office equipment is not things that are placed at the office. Office equipment is needed for employees to perform their tasks better. You can decide to get equipment without getting the right ones, that is why we put together ten essential office equipment you need in your office.

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Why President Bola Tinubu Has the Edge in Retaining Power in 2027

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Bola Tinubu 2027 presidential election

By Kenechukwu Aguolu

As the year 2027 draws closer, political manoeuvrings and calculations are already underway across Nigeria. The landscape is expected to shift, with new alliances and coalitions forming among political actors and parties. However, in my view, the chances of the current administration retaining power in 2027 remain high, and several compelling reasons support this assertion.

First and foremost, the All Progressives Congress (APC), the party currently in power, stands as the most formidable political force in the country. The APC boasts an unrivalled structure, a stable leadership, and the highest membership among all political parties. With the largest number of serving governors and National Assembly members, the party is firmly entrenched in all corners of the nation. These factors alone give the APC a significant advantage as it gears up for the 2027 presidential elections.

Under the leadership of President Bola Tinubu, the current administration has displayed a deep sense of patriotism and a clear vision for Nigeria’s future. While the reforms introduced by the government came with initial challenges, these difficulties are gradually easing, and the results are becoming increasingly evident. Prices of goods and services are steadily dropping, and the Naira is beginning to show signs of recovery.

The government’s efforts to diversify the economy are also bearing fruit, with initiatives such as the revival of the Ajaokuta Steel Company and ongoing reforms in the mining sector. By 2027, the dividends of these economic reforms will be more apparent, and the public will be able to feel their positive impact. These successes will work in the administration’s favour and could solidify the APC’s hold on power.

Infrastructure and security have been at the forefront of the government’s priorities. Significant improvements in power generation have already been made, and efforts to tackle insecurity have begun to show positive results, albeit gradually. Furthermore, the government is investing heavily in road construction, including vital projects like the Lagos-Calabar Expressway.

These infrastructural developments are not just for show—they will stimulate economic activities across the country, create jobs, and enhance the living standards of Nigerians. If these trends continue, it will be hard for any political opponent to deny the progress made under the current administration.

Perhaps the most critical factor in the APC’s favour is the leadership of President Tinubu himself. With his personality, widespread followership, and experience, he stands as a political giant in Nigeria. His leadership has been marked by a strong sense of purpose and determination, and his vast network of supporters spans across different regions of the country.

While some may argue that time will tell who will emerge as a viable challenger to President Tinubu, it’s difficult to imagine any politician currently being touted as a credible candidate who could match his national appeal and charisma. The nature of Nigerian politics means that any potential challenger would need to command significant nationwide support to pose a real threat to the APC’s grip on power.

Looking ahead to the 2027 presidential election, I believe it will be much easier for President Tinubu to secure re-election than it was in 2023. His leadership performance, coupled with the robust support of the APC, places him in a strong position for victory. While unforeseen events may shape the political landscape over the next few years, the factors already in play suggest that the current administration is well-positioned to retain power.

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Collaboration Made Easy Using a Work Management Platform

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Firas Jadalla Genetec

By Firas Jadalla

Effective collaboration between security operators, teams, and other departments is essential for the smooth functioning of any organization. However, as organizations grow in complexity, it becomes increasingly challenging for teams to coordinate. Factors such as staffing shortages, high turnover rates, and outdated collaboration tools exacerbate these challenges.

When staff rely on multiple disconnected tools for dispatch, reporting, and task tracking, operations often become fragmented, leading to delays and gaps in communication. In critical areas like safety and security, these inefficiencies can have serious consequences.

Work management solutions bridge these gaps by managing, tracking, and documenting activities, streamlining processes, and fostering real-time collaboration. Built specifically for security teams, these solutions enhance communication, boosts productivity, and improves overall operational efficiency through workflow automation.

Organizations in Africa and the Middle East operate in high-security environments where seamless collaboration is essential. A robust work management platform enables swift response and coordination across complex operational landscapes.

This growing need for integration is driving more organizations to align their security and IT departments. According to a recent Genetec report, 78% of end users in the META region indicate that these departments now work collaboratively, reflecting a shift toward a more unified security approach.

Overcoming barriers to effective collaboration

Over time, many organizations accumulate a patchwork of databases, spreadsheets, and standalone systems to communicate, create reports, and track activities. Some still rely on outdated paper-and-pen processes, which aren’t only time-consuming but also prone to errors. These disjointed methods hinder information sharing and coordination.A digital work management platform consolidates these fragmented systems, offering teams a unified view of activities accessible on both desktop and mobile devices. To take full advantage of their security system data, security teams need to consider more than a generic work management solution.

An ideal work management solution for security teams should accommodate security activities such as guard tours, patrols, and maintenance inspections. It should also seamlessly integrate with existing security systems. For instance, a video operator should be able to create a work request with an attached camera snapshot and route it to the appropriate team in just a few clicks. To ensure trustworthy audits and reporting, the work management system should be built with strong cybersecurity measures and ensure that data can’t be manipulated after the fact by applying blockchain principles.

Benefits of work management systems

Implementing a work management system can transform security operations in several ways:

  • Improved Communication: Teams gain real-time visibility into task progress, responsibilities, and pending assignments. Updates and alerts can be shared seamlessly to request assistance or provide situational awareness.
  • Enhanced Collaboration: Every team member contributes to shared goals rather than isolated tasks. Custom API integrations can connect with other systems, such as employee apps, further fostering teamwork.
  • Time Savings: Built-in reporting tools automate activity logs and compliance audits, freeing up time for other critical tasks.
  • Operational Efficiency: Routine tasks, incident management, and resource tracking are streamlined. Tasks are assigned to personnel with the appropriate skills, tools, and knowledge, ensuring readiness and precision.
  • Workflow Automation: Automations simplify recurring tasks, such as setting reminders, generating reports, or notifying team leads when new requests are added.
  • Resource Optimization: Features like work ticketing and asset management enable efficient resource allocation and management of internal and external requests.
  • Mobile Support: Field officers benefit from mobile apps that enhance situational awareness, communication, and access to standard operating procedures on the go.

Today, governments in Africa, for instance, are heavily investing in smart security solutions as part of their national digital transformation strategies. A centralized work management platform not only supports these efforts but also helps businesses align with evolving security regulations, ensuring compliance and streamlining reporting processes.

Tips for successful implementation

Every organization has unique workflows, so selecting a customizable work management system is crucial. It’s important to choose a solution that’s customizable and intuitive to minimize the need for extensive training.Integration is another key factor.

A platform that deeply integrates with your existing security ecosystem provides a cohesive view of operations and eliminates the need for manual data transfers or redundant processes.A well-designed work management system can break down silos, empower teams, and boost efficiency. To ensure a successful deployment, adopt a lean and agile approach: start small and gradually incorporate more features as your team becomes comfortable with the platform.

With initiatives like Kenya’s Konza Techno City, Nigeria’s Eko Atlantic City and Abuja Centenary City, organizations are increasingly integrating AI-driven security and IoT-enabled monitoring into their operations. A work management platform with automation capabilities supports these advanced security frameworks.

Firas Jadalla is the regional director for Middle East, Turkey & Africa at Genetec Incorporated

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From Struggle to Stability: How FinTech is Helping Nigerian SMEs Overcome Cash Flow Challenges

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From Struggle to Stability

When Mrs Agbaje started her school in Ibadan twelve years ago, she didn’t envision a tech-enabled future. Her dream was simple—provide affordable, quality education to children in her community. For the most part, she made it work. But as the school grew, a new challenge took root. It wasn’t infrastructure. It wasn’t teacher retention. It was something far more basic: getting paid.

Each new term brings the same pattern. Parents promise to pay fees “by next week.” Some follow through. Many don’t. As the term wears on, Mrs Agbaje finds herself juggling spreadsheets, reminder texts, and awkward conversations in car parks or at school gates. Meanwhile, salaries must be paid, books restocked, diesel bought. More often than not, she dips into personal savings to keep things running.

Her story is common across Nigeria. Small businesses—whether they’re schools, salons, logistics firms, or cooperative groups—are constantly navigating the emotional and financial toll of delayed payments. And it’s not just a matter of inconvenience. A recent study by MacTay Consulting found that Nigerian SMEs wait between 60 to 120 days on average to receive payment for services or products already delivered. That kind of delay is more than a hiccup. It threatens livelihoods. It blocks growth. It’s a silent killer.

For Chuks, who runs a car hire service in Enugu, the issue is tied to his bigger corporate clients. They insist on “net 30” or “net 60” terms—industry-speak for “we’ll pay you in a month or two.” That might be manageable for a large fleet with strong cash reserves, but for someone like Chuks, every week matters. With fuel prices rising and maintenance bills stacking up, he’s often forced to park cars because he doesn’t have the cash to fix them—even when work is lined up.

What links these stories is the reality that small businesses operate in a system where money is constantly in motion but rarely on time. Customers often mean well, but their own financial instability creates a domino effect. And the existing tools to manage payments—handwritten ledgers, POS machines, WhatsApp reminders—were never designed for structure. They’re patched solutions to a systemic problem.

Even digital banking, for all its advancement in Nigeria, hasn’t solved this issue. Many SMEs still operate informally, managing finances through personal bank accounts or apps not tailored to business needs. The result is a messy web of follow-ups, reconciliations, and emotional strain. Business owners become debt collectors, chasing down what they’ve already earned, time and time again.

What’s often missed in conversations about entrepreneurship is just how deeply this problem cuts. Payment delays mean rent can’t be paid on time. It means holding off on hiring a new staff member, or letting go of a part-time assistant. It means saying no to growth opportunities, not because they’re not viable, but because the cash flow isn’t predictable enough to take the risk.

And when you zoom out, the implications are national. Small businesses make up over 90% of enterprises in Nigeria. They contribute nearly half of the country’s GDP and employ a significant portion of the workforce. Yet, their greatest enemy isn’t market competition—it’s irregular income. This is a structural inefficiency that deserves far more attention than it gets.

Slowly, however, change is beginning to show. A quiet revolution is underway—one where technology is stepping in not as a trend, but as a tool for financial stability. More SMEs are beginning to explore digital solutions that streamline payments and reduce friction between businesses and customers.

Among these solutions is PaywithAccount, a new tool launched by Nigerian fintech company OnePipe. Designed specifically for businesses with recurring payments—schools, cooperatives, service providers—it allows them to automate collections directly from customers’ bank accounts. With full consent and transparency, payments can be scheduled, reducing the need for repeated follow-ups or awkward reminders.

For Mrs Agbaje, this has made a significant difference. Parents receive structured payment plans, reminders go out automatically, and debits happen based on prior agreement. She now spends less time tracking who has paid and more time planning curriculum upgrades and engaging with teachers.

The benefit isn’t just financial—it’s emotional. When business owners don’t have to chase payments, they gain time, clarity, and confidence. They can plan ahead, restock inventory, or finally invest in that expansion they’ve put off for years. And for customers, the experience feels more professional, more trustworthy. Everyone wins.

Technology won’t solve every problem for Nigerian SMEs. But smart, well-designed financial tools are starting to remove some of the biggest roadblocks—quietly and effectively. And that’s the point. The best systems aren’t flashy. They work in the background, reducing stress, restoring dignity, and enabling business owners to focus on what truly matters.

For Ope Adeoye, founder of OnePipe, the issue is personal. “Every Nigerian knows someone who runs a business—a cousin, a friend, a neighbour. When they suffer from late payments, it affects whole families and communities. Fixing this isn’t just a business goal—it’s a social one.”

In a country as dynamic and entrepreneurial as Nigeria, the challenge is rarely about lack of ideas. It’s about systems that help those ideas survive. And one of the most overlooked systems is the way money flows—or fails to.

As more SMEs embrace tools that put payment on autopilot, a future of stability—rather than constant survival—starts to feel possible. And in a nation powered by small businesses, that kind of shift could move mountains.

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